Here's a QUICK START. Please also read the Faculty Teaching Manual Then try the quiz!


Absence from Class

Because the primary objective of the College is the promotion of learning, faculty members must meet all scheduled classes or make arrangements for the meeting of those classes when they know in advance about a conflict. They must make clear their plans to the appropriate Division Chairperson and notify students in advance when they know that they will be unable to attend class. In the event of an emergency, such as illness, accident, or family crisis, the faculty member should contact his/her Division Chair and, with that chairperson's assistance, make every reasonable effort to notify students if the class must be cancelled. (Faculty Handbook, p. 46).


Submit your book order to your Division Dean by the required deadline. Be sure to include title, author, publisher, edition, and 13-digit ISBN. You can access the bookstore site, Barnes and Noble, in the Student Wellness Center or online.


Read the BC policy on Academic Integrity. Include this statement on your syllabus.

Disability Accommodations

You must provide the stated accommodations, which are distributed to instructors at the beginning of the term--but no more than the stated accommodations. You cannot ask a student if he or she qualifies for disability accommodations--the student must self-declare. If you have questions, contact Arlene Cook in the Testing Center in the Student Services Building.


If serious injury or illness occurs on campus, immediately call 911. Give your name; describe the nature and severity of the medical problem and the campus location of the victim. After you have notified emergency personnel, you must notify Campus Security at (229) 726-9371. At BCEC notify the Dean’s office at (229) 724-2108.


Every member of the USG community is required to adhere to the USG Statement of Core Values--Integrity, Excellence, Accountability, and Respect--that form and guide the daily work of the organization. In addition, every employee of Bainbridge College must complete the USG Ethics Course.


 Faculty performance is rated in four areas: teaching, professional development, institutional service, and public service.

▪ Self evaluation
▪ Supervisor evaluation
▪ Student evaluation of teaching
▪ Advisee evaluation of advising


FERPA is a federal law designed to protect the privacy of students' education records. Education records include any information or documentation that is recorded in any way, including records produced by handwriting, computer, email, audio, and video, among others. Educational records contain information directly related to a student, and are maintained by Bainbridge College or any party acting on its behalf. Given the restrictions of FERPA, you should assume that all of your students must provide written consent that follows the format specified in FERPA before any education records may be released to anyone other than the student. Information cannot be released to any third party, including the students' parents, relatives, and friends. Particularly sensitive information includes students' social security numbers, race or ethnicity, gender, nationality, academic performance, disciplinary records, and grades.

Final Exams

Final exams are required, and they are administered during Final Exam Week during your regularly scheduled class times.


Right to Know: Students are entitled to know their grades and how they are determined--and in a timely manner.

Grade Changes: Use the form or email Spencer Stewart at sstewart@bainbridge.edu.

Withdrawals: Students may withdraw from a class before midterm without instructor consent--but students cannot withdraw from Learning Support courses and keep credit courses. Students who withdraw after midterm receive an automatic WF unless you approve a W instead. You can withdraw students from your class for excessive absences.

Incompletes: Incomplete grades should be given only when the student can complete the work without returning to the classroom. Access the form here. Students do not re-register for the course, and you must submit a grade change when the work is completed to Spencer Stewart in the Registrar's Office. An incomplete will become an F after one semester if students don't request and receive an extension to complete the work.

Grade Appeals: Students appeal grades to the Chairs (if applicable) and Deans.  Grade appeals for grades involving cheating are sent to the Vice President for Student Affairs.

Grade Records: The Board of Regents Records Retention Manual mandates the following recordkeeping for records that may include but are not limited to examinations and answers; quizzes and answers; homework assignments; course papers; term papers; and essay assignments: Required retention is one term after completion for uncontested grade results; until resolved for contested grade results. If you leave the college, please turn in your grade records to your Division Chair.

Inclement Weather or Hazardous Conditions

Arrangements have been made with the following radio and TV stations to announce the closing of the college. Announcements are also posted on our website.

Bainbridge WMGR-AM 930
Bainbridge WBGE-FM Live 101.9
Tallahassee WHBX-FM 96.1/WGFL-FM 104.1
Tallahassee WXSR-FM 101.5/WTNT-FM 94.9
Dothan WOOF-FM 99.7
Albany WALB-TV Channel 10
Tallahassee WCTV Channel 6/WTXL Channel 27

Office Hours

Normally, faculty schedules should reflect a minimum average of two hours per day, usually referred to as "office hours" based on two office hours for each credit hour course. Faculty members do not have to maintain office hours during the evening; however, when teaching an evening classes, faculty members should make every effort to make themselves available to students either before or after the times scheduled for class meeting (Faculty Handbook, p. 47).

Submit your office hours online each semester at this link and post on your door in the first week of the semester. If you are teaching online, you may want to also schedule online chat hours.

Promotion, Tenure, and Post-Tenure


In the spring of the 3rd year as Assistant Professor the faculty member and the Dean will conduct the pre-tenure review.  No application packet or review committee is necessary for this review.


The BOR has set minimum criteria for promotion that must be met by all institutions, including specific degree requirements.

The minimum criteria for promotion are

  1. Superior teaching
  2. Outstanding professional service to the institution, and/or the community
  3. Outstanding research, scholarship, creative activity or academic achievement
  4. Professional growth and development

Noteworthy achievement in all four of the above need not be demanded, but should be expected in at least two. A written recommendation should be submitted by the head of the department concerned setting forth the reasons for promotion. The faculty member’s length of service with an institution shall be taken into consideration in determining whether or not the faculty member should be promoted.

The institutional timeline for the review of faculty for promotion must be completed by early February of a given academic year in order to meet the data entry deadline of the end of February for the annual report to the Board of Regents.

In addition to the minimum requirements above, promotion to the rank of professor requires a master’s degree in the teaching discipline, or, in rare cases, the equivalent of two (2) years of full-time graduate or first professional study beyond the bachelor’s degree. Longevity of service is not a guarantee per se of promotion (BoR Minutes, October 2008).


Faculty are eligible for and may be reviewed for promotion in rank during their fifth year of service in their current rank. If recommended for promotion, the new rank will go into effect at the beginning of their next contract period. Recommendations for promotion are not normally considered for individuals who are currently on leaves of absence.

Under special circumstances, faculty who are performing significantly above the expectations for their current rank may be considered for “early” promotion. At state universities and state colleges, “early” promotion may only be considered according to the following time table:

  • For early promotion from Lecturer to Senior Lecturer, faculty must have served a minimum of three years as a Lecturer
  • For early promotion from Instructor to Assistant Professor, faculty must have served a minimum of three years as an Instructor
  • For early promotion from Assistant Professor to Associate Professor, faculty must have served a minimum of four years as an Assistant Professor
  • For early promotion from Associate Professor to Full Professor, faculty must have served a minimum of four years as an Associate Professor are not eligible for early promotion to Full Professor

Probationary Credit Towards Promotion

At the time of an individual’s initial appointment, a maximum of three years of probationary credit towards promotion may be awarded for service at other institutions or service in a faculty rank within the institution. Individuals serving in part-time, temporary, or limited term positions are not eligible for probationary credit towards promotion. Without the approval of the President, faculty given probationary credit towards promotion may not use their years of credit towards consideration for early promotion.


The minimum criteria are the following:
  1. Superior teaching; Demonstrating excellence in instruction
  2. Academic achievement, as appropriate to the mission
  3. Outstanding service to the institution, profession, or community
  4. Professional growth and development

In addition to the minimum criteria above, tenure requires at least the equivalent of two years of full-time study beyond the bachelor’s degree. Longevity of service is not a guarantee of tenure.

Noteworthy achievement in all four of the above need not be demanded, but should be expected in at least two. A written recommendation should be submitted by the head of the department concerned, setting forth the reasons for tenure. The faculty member’s length of service with an institution shall be taken into consideration in determining whether or not the faculty member should be tenured.

Only assistant professors, associate professors, and professors are eligible for tenure. To be eligible to apply for tenure, a faculty member must have completed five years of service at the rank of Assistant Professor while on tenure track. The required number of years may be reduced by the amount of probationary credit received (up to a maximum of two years) due to service at a previous institution at the rank of Assistant Professor on tenure track or due to service at Bainbridge State College as an Instructor on tenure track. Such credit for prior service shall be approved in writing by the president at the time of the initial appointment at the rank of assistant professor or higher. The tenure process will begin in the fall semester following the completion of the requisite time.

Except for the approved suspension of the probationary period due to a leave of absence, the maximum time that may be served at the rank of assistant professor or above without the award of tenure shall be seven (7) years, provided, however, that a terminal contract for an eighth year may be proffered if a recommendation for tenure is not approved by the president.

Application for Promotion, Tenure, and Post-Tenure Review

It is the responsibility of the faculty member to make application for promotion and tenure.

Faculty seeking a promotion in the same year they apply for tenure may submit one application for both processes. The application will include a separate letter of application addressing qualifications. A common appendix may be used. A single set of materials may be submitted.

1. When a faculty member is up for promotion or tenure or post tenure review, the review committee will consist of one Faculty Affairs member who will serve as chair and two tenured faculty chosen by the applicant.

2. The timeline for promotion, tenure, and post tenure review will be

September 15:  Candidate for promotion reports his/her Review Committees to the Chair of the Faculty Affairs Committee. 
October 1: Applicant sends Faculty Affairs Committee his/her completed application packet. 
October 15:  Faculty Affairs Committee reviews packet to determine everything necessary is there and sends the packet to the Review Committee.      
December 1: Review Committee forwards completed reports with a recommendation for support or denial and application packets to the appropriate dean for review.
December 15: Dean forwards application packet to Office of Academic Affairs.  Dean includes letter of support or denial in packet.
January 30: VPAA forwards recommendation for or against promotion to president, notifies faculty member and dean.
February 15: President approves/denies promotion, notifies faculty member, dean and VPAA. VPAA notifies BOR of result.

3. Application packet for promotion and/or tenure will include the following:

1. Letter/statement of application, not to exceed two pages, addressing qualifications for promotion and/or tenure with an appendix of samples/copies of supporting documentation.
2. The 2, 3, 4, or 5 most recent annual evaluation packets (including self-evaluations, student evaluations, and supervisor reviews). The number of evaluations will correspond to the time requirement for promotion.
3. The Review Performance History Summary reporting the supervisor ratings in each of the following areas: teaching, public service, institutional service, professional development, and student evaluation, and determining the average rating for the reporting period.
4. A Curriculum Vitae (to include educational degrees earned, employment history, courses taught, honors and awards, publications, civic and community service, committee assignments, and professional affiliations).
5. The names of two tenured faculty members to serve with a Faculty Affairs member on the Review Committee. The Faculty Affairs member will serve as Chair of the Committee.
6. If the applicant chooses, he may include any ancillary, additional support material, such as letters of support, letters of recommendation, etc.


Each faculty member must be assessed in the post-tenure review process 5 years after the initial awarding of tenure, and reviews will continue at 5-year intervals.


Non-Renewal of Non-Tenured Faculty with Academic Rank

All non-tenured faculty who have been awarded academic rank (instructor, assistant professor, associate professor, professor), are employed under written contract, and who served full-time for the entire previous year have the presumption of renewal of the next academic year unless notified in writing, by the president of an institution or his/her authorized representative, of the intent not to renew. Written notice of intent not to renew shall be delivered by hand or by certified mail, to be delivered to the addressee only, with receipt to show to whom and when delivered and the address where delivered (BoR Minutes, October 2008).

Non-tenured faculty and other non-tenured personnel employed under written contract shall be employed only for the term specified in the contract, and subsequent or future employment, if any, shall result solely from a separate offer and acceptance requisite to execution of a new and distinct contract.

Notice of intention to not renew a non-tenured faculty member who has been awarded academic rank (instructor, assistant professor, associate professor, professor) shall be furnished, in writing, according to the following schedule:

  1. At least three (3) months before the date of termination of an initial one-year contract;
  2. At least six (6) months before the date of termination of a second one-year contract; or,
  3. At least nine (9) months before the date of termination of a contract after two or more years of service in the institution.

This schedule of notification does not apply to persons holding temporary, limited-term, or part-time positions, or persons with courtesy appointments such as adjunct appointments.


First Week Attendance Report (0s and 9s)
We must report first-week attendance to the federal and state governments as students who have not attended class are not eligible for financial aid. In order to document students’ attendance, a sign-in sheet works well. PLEASE ENTER THIS INFORMATION BEFORE THE DEADLINE as afterwards is too late.

Also, if a student quits attending, you need to document the date of last attendance as it will be required if the student seeks to withdraw from your class after midterm.

Syllabus Upload
You must upload your syllabus for each class
to the BC website.

Withdrawal Report
If a student quits attending your class or has excessive absences, you need to document the date of last attendance and submit a Faculty-Initiated Course Withdrawal for Excessive Absences form.

Office Hours Report
Full-time faculty submit office hours each semester online in the first week of classes.

Early Alert Report
Early Alert allows us to identify those students who are at risk of failing within the first quarter of the semester (within four weeks for fall and spring and within two weeks for summer) so that they have time to counteract unsatisfactory progress and are offered resources to help them succeed.

Final Grades
Since no grades can be distributed to students until all grades have been posted in BANNER, please do not miss this deadline.

Full-time faculty must report their monthly time by the 20th each month in ADP.


The College provides security personnel around the clock. Any personnel observing unsafe or suspicious situations should notify a security guard, the Director of Plant Operations, or the Vice President for Business Affairs.

Security Office: 229.243.6456
24-hour Security Phone 229.726.9371

Bainbridge College Early County Academic Center
Security 229.726.7958

Shared Governance 

The President is the chief executive officer of the institution and of all its departments and exercises such supervision and direction as promotes the efficient operation of the institution. The President is responsible to the Chancellor for the operation and management of the institution and for the execution of all directives of the Board of Regents and the Chancellor. All actions of the faculty, councils, and committees are subject to the approval of the President. For more information, see the faculty council chart.

Student Behavior

Reports of distressing and disruptive student behavior, no matter the underlying cause, are becoming increasingly common in college classrooms and on campuses across the country. A student can be suspended from your class to ensure the safety and well-being of the college community or property, or if the student poses a definite threat of disruptive, or interference with the normal operations, of the college. A student so suspended has the right to choose a hearing before the Discipline Committee of Bainbridge College or the Dean of Student Services. The decision reached as a result of the hearing by either the Dean of Student Services or the Discipline Committee is final unless the student wishes to appeal to the President of the College. In turn, the decision of the President can be appealed to the Board of Regents.

If you have a student who disrupts your class, you may ask him or her to leave (if needed), but the student will be entitled to due process if you wish to bar him or her permanently.  In the event that a matter cannot be settled between the student and  instructor, the student and instructor will meet with the Division Chair. If the matter is still not resolved, the Division Chair, the  faculty member, and the student will meet with the Vice President for Academic Affairs, who will function as a mediator/facilitator. The instructor and Division Chair should provide written accounts to the VPAA before the meeting.

The City of Bainbridge’s ordinance regarding indecent exposure applies on the campus of Bainbridge College. The city ordinance prohibits the wearing of pants or shorts below the waistline exposing undergarments. Local fines range from $135 for the first offense to $500 and a court appearance.


Your syllabus is a contract between you and your students. You must provide a syllabus for every course and upload it during the first week of the semester. Please make sure to include the information required found in the Faculty Manual here.

Include the following information on your syllabus. Those marked in yellow are new for fall 2012.

Instructor’s Name
Class Time & Room
Office & Office Hours: (Full-time faculty—10 hours/week for office hours OR part-time instructors—before and/or after class)
Email (Please use your BC email account.)
Phone (Part-time instructors can use the Division or School phone number.)

  • required and option texts and supplies

  • course learning outcomes

  • policy on attendance

  • statement on withdrawal: Students who stop attending or who exceed the number of absences stated on this syllabus may be withdrawn from this class. Withdrawal after midterm will result in an automatic "WF" unless a "W" is approved by the instructor and the vice president for Academic Affairs for an non-academic hardship.

  • policy on grading and formula for grading

  • policy on late or missed work

  • ADA statement: The college is committed to providing accessibility to all students in accordance to ADA/504 guidelines. Students should contact Arlene Cook, College Counselor, at 229-248-2579, regarding accessibility.

  • statement on incompletes: An “I” (incomplete) grade is available only for nonacademic reasons. A student must secure permission for an incomplete PRIOR to the ending of the semester. Students must complete the missed assignments/tests during the next semester or the grade becomes an “F” automatically. Students may not re-register for the class, and they must be able to finish the work without returning to the classroom.

  • a signature sheet for students to sign indicating they have read and understood the syllabus

  • tentative schedule, including college holidays, any professional leave, and final exam date (Note that final exams are given during final exam week at the same time that your class met. The final exam is not optional as it is counted as part of your scheduled classroom hours.

  • Turnitin statement if you use Turnitin: Bainbridge College has a license agreement with Turnitin.com, a service that helps prevent plagiarism by comparing student papers with Turnitin's database and Internet sources. Students who take this course agree that all required papers may be submitted to Turnitin.com. While student privacy is protected, papers submitted to Turnitin do become source documents in Turnitin's reference database solely for the purpose of detecting plagiarism of such papers. Use of the Turnitin service is subject to the Terms and Conditions of Use posted on Turnitin's website. Bainbridge College is committed to preserving academic integrity as defined by the Academic Integrity--Policies and Procedures. See the Student Handbook for honesty policies.

  • The following statement on academic dishonesty or a link to it:

    All cases of academic dishonesty are handled according to the procedures outlined in your Student Handbook under "Academic Integrity - Policies and Procedures." Bainbridge State College defines academic dishonesty in the following way:

    • Receiving or providing unauthorized assistance for an academic course.

    • Procuring or providing unauthorized material for an academic course.

    • Reusing one’s own work produced for another course.

    • Plagiarizing.

    Any instance of academic dishonesty will result in failure of the assignment and, depending upon the importance of the assignment and the egregiousness of the instance, may result in failure of the course and the assignment of an “FX” (failure due to academic dishonesty) to the student’s record. The instructor will determine the nature of the infraction; however, the student has the right to appeal any infraction affecting his/her standing in the course through the appeals process. See the Student Handbook for more details on policies and procedures.


Technology Help  helpdesk@bainbridge.edu

Email the helpdesk for problems with your computer.


An Authority to Travel Request must be completed and signed by your Chair or Dean and the VPBA before you can travel on state business, even if you are not requesting reimbursement. The president must also sign requests for international travel.

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