Absence from Class
|Because the primary objective of the College is the promotion of learning, faculty members must meet all scheduled classes or make arrangements for the meeting of those classes when they know in advance about a conflict. They must make clear their plans to the appropriate Division Chairperson and notify students in advance when they know that they will be unable to attend class. In the event of an emergency, such as illness, accident, or family crisis, the faculty member should contact his/her Division Chair and, with that chairperson's assistance, make every reasonable effort to notify students if the class must be cancelled. (Faculty Handbook, p. 46).|
|Submit your book order to your Division Dean by the required deadline. Be sure to include title, author, publisher, edition, and 13-digit ISBN. You can access the bookstore site, Barnes and Noble, in the Student Wellness Center or online.|
|Read the BC policy on Academic Integrity. Include this statement on your syllabus.|
|You must provide the stated accommodations, which are distributed to instructors at the beginning of the term--but no more than the stated accommodations. You cannot ask a student if he or she qualifies for disability accommodations--the student must self-declare. If you have questions, contact Arlene Cook in the Testing Center in the Student Services Building.|
|If serious injury or illness occurs on campus, immediately call 911. Give your name; describe the nature and severity of the medical problem and the campus location of the victim. After you have notified emergency personnel, you must notify Campus Security at (229) 726-9371. At BCEC notify the Dean’s office at (229) 724-2108.|
|Every member of the USG community is required to adhere to the USG Statement of Core Values--Integrity, Excellence, Accountability, and Respect--that form and guide the daily work of the organization. In addition, every employee of Bainbridge College must complete the USG Ethics Course.|
| Faculty performance is rated in four areas: teaching, professional development, institutional service,
and public service.
|FERPA is a federal law designed to protect the privacy of students' education records. Education records include any information or documentation that is recorded in any way, including records produced by handwriting, computer, email, audio, and video, among others. Educational records contain information directly related to a student, and are maintained by Bainbridge College or any party acting on its behalf. Given the restrictions of FERPA, you should assume that all of your students must provide written consent that follows the format specified in FERPA before any education records may be released to anyone other than the student. Information cannot be released to any third party, including the students' parents, relatives, and friends. Particularly sensitive information includes students' social security numbers, race or ethnicity, gender, nationality, academic performance, disciplinary records, and grades.|
|Final exams are required, and they are administered during Final Exam Week during your regularly scheduled class times.|
|Right to Know: Students are entitled to know their grades and
how they are determined--and in a timely manner.
Grade Changes: Use the form or email Spencer Stewart at email@example.com.
Withdrawals: Students may withdraw from a class before midterm without instructor consent--but students cannot withdraw from Learning Support courses and keep credit courses. Students who withdraw after midterm receive an automatic WF unless you approve a W instead. You can withdraw students from your class for excessive absences.
Incompletes: Incomplete grades should be given only when the student can complete the work without returning to the classroom. Access the form here. Students do not re-register for the course, and you must submit a grade change when the work is completed to Spencer Stewart in the Registrar's Office. An incomplete will become an F after one semester if students don't request and receive an extension to complete the work.
Grade Appeals: Students appeal grades to the Chairs (if applicable) and Deans. Grade appeals for grades involving cheating are sent to the Vice President for Student Affairs.
Grade Records: The Board of Regents Records Retention Manual mandates the following recordkeeping for records that may include but are not limited to examinations and answers; quizzes and answers; homework assignments; course papers; term papers; and essay assignments: Required retention is one term after completion for uncontested grade results; until resolved for contested grade results. If you leave the college, please turn in your grade records to your Division Chair.
Inclement Weather or Hazardous Conditions
|Arrangements have been made with the following radio and TV stations
to announce the closing of the college. Announcements are also posted on
|Normally, faculty schedules should reflect a minimum average of two
hours per day, usually referred to as "office hours" based on two
office hours for each credit hour course. Faculty members do not have to
maintain office hours during the evening; however, when teaching an
evening classes, faculty members should make every effort to make
themselves available to students either before or after the times
scheduled for class meeting (Faculty Handbook, p. 47).
Submit your office hours online each semester at this link and post on your door in the first week of the semester. If you are teaching online, you may want to also schedule online chat hours.
Promotion, Tenure, and Post-Tenure
In the spring of the 3rd year as Assistant Professor the faculty member and the Dean will conduct the pre-tenure review. No application packet or review committee is necessary for this review.
The BOR has set minimum criteria for promotion that must be met by all institutions, including specific degree requirements.
The minimum criteria for promotion are
Noteworthy achievement in all four of the above need not be demanded, but should be expected in at least two. A written recommendation should be submitted by the head of the department concerned setting forth the reasons for promotion. The faculty member’s length of service with an institution shall be taken into consideration in determining whether or not the faculty member should be promoted.
The institutional timeline for the review of faculty for promotion must be completed by early February of a given academic year in order to meet the data entry deadline of the end of February for the annual report to the Board of Regents.
In addition to the minimum requirements above, promotion to the rank of professor requires a master’s degree in the teaching discipline, or, in rare cases, the equivalent of two (2) years of full-time graduate or first professional study beyond the bachelor’s degree. Longevity of service is not a guarantee per se of promotion (BoR Minutes, October 2008).
NEW USG PROMOTION POLICY BEGINNING 14-15:
Faculty are eligible for and may be reviewed for promotion in rank during their fifth year of service in their current rank. If recommended for promotion, the new rank will go into effect at the beginning of their next contract period. Recommendations for promotion are not normally considered for individuals who are currently on leaves of absence.
Under special circumstances, faculty who are performing significantly above the expectations for their current rank may be considered for “early” promotion. At state universities and state colleges, “early” promotion may only be considered according to the following time table:
Probationary Credit Towards Promotion
At the time of an individual’s initial appointment, a maximum of three years of probationary credit towards promotion may be awarded for service at other institutions or service in a faculty rank within the institution. Individuals serving in part-time, temporary, or limited term positions are not eligible for probationary credit towards promotion. Without the approval of the President, faculty given probationary credit towards promotion may not use their years of credit towards consideration for early promotion.
|The minimum criteria are the following:
In addition to the minimum criteria above, tenure requires at least the equivalent of two years of full-time study beyond the bachelor’s degree. Longevity of service is not a guarantee of tenure.
Noteworthy achievement in all four of the above need not be demanded, but should be expected in at least two. A written recommendation should be submitted by the head of the department concerned, setting forth the reasons for tenure. The faculty member’s length of service with an institution shall be taken into consideration in determining whether or not the faculty member should be tenured.
Only assistant professors, associate professors, and professors are eligible for tenure. To be eligible to apply for tenure, a faculty member must have completed five years of service at the rank of Assistant Professor while on tenure track. The required number of years may be reduced by the amount of probationary credit received (up to a maximum of two years) due to service at a previous institution at the rank of Assistant Professor on tenure track or due to service at Bainbridge State College as an Instructor on tenure track. Such credit for prior service shall be approved in writing by the president at the time of the initial appointment at the rank of assistant professor or higher. The tenure process will begin in the fall semester following the completion of the requisite time.
Except for the approved suspension of the probationary period due to a leave of absence, the maximum time that may be served at the rank of assistant professor or above without the award of tenure shall be seven (7) years, provided, however, that a terminal contract for an eighth year may be proffered if a recommendation for tenure is not approved by the president.
Application for Promotion, Tenure, and Post-Tenure Review
It is the responsibility of the faculty member to make application for promotion and tenure.
Faculty seeking a promotion in the same year they apply for tenure may submit one application for both processes. The application will include a separate letter of application addressing qualifications. A common appendix may be used. A single set of materials may be submitted.
1. When a faculty member is up for promotion or tenure or post tenure review, the review committee will consist of one Faculty Affairs member who will serve as chair and two tenured faculty chosen by the applicant.
2. The timeline for promotion, tenure, and post tenure review will be
3. Application packet for promotion and/or tenure will include the following:
Each faculty member must be assessed in the post-tenure review process 5 years after the initial awarding of tenure, and reviews will continue at 5-year intervals.
Non-Renewal of Non-Tenured Faculty with Academic Rank
|All non-tenured faculty who have been awarded academic rank
(instructor, assistant professor, associate professor, professor), are
employed under written contract, and who served full-time for the entire
previous year have the presumption of renewal of the next academic year
unless notified in writing, by the president of an institution or
his/her authorized representative, of the intent not to renew. Written
notice of intent not to renew shall be delivered by hand or by certified
mail, to be delivered to the addressee only, with receipt to show to
whom and when delivered and the address where delivered (BoR Minutes,
Non-tenured faculty and other non-tenured personnel employed under written contract shall be employed only for the term specified in the contract, and subsequent or future employment, if any, shall result solely from a separate offer and acceptance requisite to execution of a new and distinct contract.
Notice of intention to not renew a non-tenured faculty member who has been awarded academic rank (instructor, assistant professor, associate professor, professor) shall be furnished, in writing, according to the following schedule:
This schedule of notification does not apply to persons holding temporary, limited-term, or part-time positions, or persons with courtesy appointments such as adjunct appointments.
First Week Attendance Report (0s and 9s)
Also, if a student quits attending, you need to document the date of last attendance as it will be required if the student seeks to withdraw from your class after midterm.
Office Hours Report
Early Alert Report
|The College provides security personnel around the clock. Any
personnel observing unsafe or suspicious situations should notify a
security guard, the Director of Plant Operations, or the Vice President
for Business Affairs.
Security Office: 229.243.6456
|The President is the chief executive officer of the institution and of all its departments and exercises such supervision and direction as promotes the efficient operation of the institution. The President is responsible to the Chancellor for the operation and management of the institution and for the execution of all directives of the Board of Regents and the Chancellor. All actions of the faculty, councils, and committees are subject to the approval of the President. For more information, see the faculty council chart.|
|Reports of distressing and disruptive student behavior, no matter
the underlying cause, are becoming increasingly common in college
classrooms and on campuses across the country. A student can be
suspended from your class to ensure the safety and well-being of the
college community or property, or if the student poses a definite threat
of disruptive, or interference with the normal operations, of the
college. A student so suspended has the right to choose a hearing before
the Discipline Committee of Bainbridge College or the Dean of Student
Services. The decision reached as a result of the hearing by either the
Dean of Student Services or the Discipline Committee is final unless the
student wishes to appeal to the President of the College. In turn, the
decision of the President can be appealed to the Board of Regents.
If you have a student who disrupts your class, you may ask him or her to leave (if needed), but the student will be entitled to due process if you wish to bar him or her permanently. In the event that a matter cannot be settled between the student and instructor, the student and instructor will meet with the Division Chair. If the matter is still not resolved, the Division Chair, the faculty member, and the student will meet with the Vice President for Academic Affairs, who will function as a mediator/facilitator. The instructor and Division Chair should provide written accounts to the VPAA before the meeting.
The City of Bainbridge’s ordinance regarding indecent exposure applies on the campus of Bainbridge College. The city ordinance prohibits the wearing of pants or shorts below the waistline exposing undergarments. Local fines range from $135 for the first offense to $500 and a court appearance.
|Your syllabus is a contract between you and your students. You must
provide a syllabus for every course and
upload it during
the first week of the semester. Please make sure to include the
information required found in the Faculty Manual
Include the following information on your syllabus. Those marked in yellow are new for fall 2012.
Technology Help firstname.lastname@example.org
|Email the helpdesk for problems with your computer.|
|An Authority to Travel Request must be completed and signed by your Chair or Dean and the VPBA before you can travel on state business, even if you are not requesting reimbursement. The president must also sign requests for international travel.|
Return to Faculty Resources